Export to DOCX

Export Layout

You can export documents to a MS Word DOCX file for sharing, printing or conversion to PDF. To export a DOCX file click File, mouseover Export and click DOCX File...

Then choose the layout and style of the exported documents:

  • Book — export a single column (the displayed columns are stacked as paragraphs) using default styles
  • Table — export a table with the displayed columns using default styles
  • Custom — export content with custom layout and styles using a custom HTML template, see Custom Export Templates

Example Output of the Book Layout:

Export Options

By default, only the current ReqView document is exported into a DOCX file using the predefined title page, table of content, headers, footers and paragraph styles.

You can select one or more additional export options:

  • Select custom DOCX/DOTX template — if set then you can choose a DOCX or DOTX file with custom title page, header and footer, see the next section Custom DOCX Template
  • Preserve filter and sorting — if set then exported data will be filtered and sorted the same way as the table view
  • Preserve section folding — if set then the content of collapsed sections will be ignored
  • Ignore links to invisible objects — if set then links to filtered out objects and to objects in closed documents, or documents not included in a custom DOCX/DOTX template are omitted.

After confirmation of the Export DOCX Options dialog, select an output folder storing the exported DOCX file.

Note: In the WebApp, the exported DOCX file is saved in the browser download folder.

Custom DOCX Template

You can create a MS Word DOCX or DOTX template defining your custom title page, document order, header and footer, table of contents, history of changes or paragraph styles.

For example, download the default DOCX template used by the application:

ReqView Content Controls

The DOCX/DOTX template must contain one or more ReqView content controls, which are MS Word plain text content controls with a special text, which are replaced by exported project data.

You can insert a ReqView content control as follows:

  1. Show the Developer tab, see how.

  2. Enable Design Mode on the Developer Tab.

  3. Move cursor to the place in the document where you want to insert the content control.

  4. Click on Plain Text Content Control on the Developer tab and type in a content control text:

    • ReqView.id — export the project identifier
    • ReqView.user.name — export the name of the current ReqView user
    • ReqView.user.email — export the email of the current ReqView user
    • ReqView.user.company — export the company of the current ReqView user
    • ReqView.date — export the current date, e.g. "2020-02-19"
    • ReqView.dateTime — export the current date, e.g. "2020-02-19 16:00"
    • ReqView.document — export data from the current document
    • ReqView.document.id — export the current document identifier
    • ReqView.document.name — export the name of the current document
    • ReqView.document[ID] — export data from the document with the given identifier, for instance ReqView.document[SRS]
    • ReqView.document[ID].name — export the name of the document with the given identifier
  5. Optionally, set the content control title to "ReqView" by clicking on Properties on the Developer Tab.

All ReqView documents that you refer to by ReqView.document or ReqView.document[ID] will be exported using the selected Book, Table or Custom layout.

Page Headers and Footers

You can insert a ReqView content control into a page header or footer. For instance, output the name of the exported ReqView document on page headers by opening the DOCX template, double clicking on the page header and insert ReqView.document.name content control as described in the previous section.

Document Properties

You can insert a ReqView content control in Word document properties. For instance, set the current user company name in Company property by opening the DOCX template, clicking File, clicking Info, clicking Properties, choosing Advanced Properties and inserting ReqView.user.company text in the Company text field.

Section Headings

You can customize the standard paragraph styles for section headings Heading 1, Heading 2, ..., Heading 6.

For example, enable automatic numbering of section headings, adjust spaces before section headings, and insert a page break before each Heading 1 paragraph.

Paragraph Styles

You can customize the following application specific paragraph styles:

  • rv-attachment — attachment including images (paragraph)
  • rv-attribute — custom attribute name (paragraph)
  • rv-attribute-value — custom attribute value (paragraph)
  • rv-column — template column name (paragraph)
  • rv-column-value — template column value (paragraph)
  • rv-comment — comment text (paragraph)
  • rv-id — object identifier (character)
  • rv-label — custom attribute or template column label (character)
  • rv-link — traceability link (character)
  • rv-link-group — group of traceability links (paragraph)
  • rv-text — text description of a document object (paragraph)
  • rv-text-deleted — text description of a deleted document object (paragraph)

For example, set the font of document object identifiers using rv-id character style to bold and set the font of custom attribute labels using rv-label character style to italic.

Updated for version 2.8.1